Please note: As most of our customers choose not to attach files to their job, we have removed this step from being included in your ATS as standard. If you wish to attach files to your job then contact our support team (firstname.lastname@example.org) and then can enable this feature for you.
You can add files to your job record and also choose to publish these files to the job advert.
All files that you attach to a job record are published to the job advert page so it you are saving a document that you do not wish to publish then click on the globe icon (see below image) and once this is black then the document is not available to be viewed in the job advert.
Examples of documents you might want to attach to a job record
- Job description/person specifications
These are the most common type of documents added to a job record and they are normally published.
- Request for vacancy approval documents
If your organisation has an internal document that is completed to authorise the recruitment for a new vacancy, then it might make sense to save this document against the relevant job record but not publish them.
- Notes for interviewees to review prior to interview
If a job has a specific set of instuctions, test, presentation or similar then these can be saved against the job but not publish them. You can see in the image below that when you are booking an interview for this job these notes will be available to be shared to the interviewee.
- Travel Instructions/Maps that interviewees might need prior to interview
Similar to the above notes example, if the job is based in a specific location that is likely to be the interview location then you might choose to add these documents to the job record but not publish them. You can see in the image below that when you are booking an interview for this job these travel instructions will be available to be shared to the interviewee.